The Vendor Portal: Managing Vendors Without the Back-and-Forth

Managing vendors at a large event used to mean spreadsheets, email threads, and chasing down booth fees. The Loe vendor portal replaces all of that with a self-service workflow.

How it works

Vendors apply through a public application form. You review applications and approve or reject them from your admin dashboard. Approved vendors receive access to their vendor portal where they can:

• View their application status and agreement details
• Add and manage their product listings
• Track their sales and payment status
• Download invoices

Setting up vendor applications

Enable the vendor portal from your event settings. You can customize:

• Application fields - what information vendors must provide
• Commission rate - your percentage on vendor sales
• Agreement text - terms vendors acknowledge during application

Reviewing applications

Applications appear in your admin dashboard under the Vendors tab. You can approve, reject, or request changes. Approved vendors receive a notification with a link to their portal.

Payments

Loe handles vendor payment accounting automatically. When a vendor makes a sale, the commission is calculated and the net amount is tracked. Payouts happen according to your configured payout schedule.

Product management

Vendors add their own products through the portal. Each product has a name, description, price, and optional inventory limit. You can review and approve product listings before they go live, or allow vendors to publish directly.

Why this saves time

The biggest win is eliminating back-and-forth. Instead of fielding emails asking “can I update my booth description” or “when will I get paid,” vendors have a portal that answers all of those questions without your involvement. Your job becomes reviewing applications and handling exceptions, not acting as an intermediary for routine requests.